How can I effectively manage my Contractors

Monday, April 15, 2013

OK, so you have your bids and sold the project, whats next?

Now you must make sure all of your suppliers and subcontractors are on the same page and understand just when and where they are needed. The days of calling up all the winning contractors and setting up a tentative schedule are long gone. Calls take time and in most cases you are in short supply oUnder Constructionf that commodity. Today the fastest and most reliable form of communicating with your subs & suppliers is through email. In one email you can attach PO's, drawings, mill work schedules or anything else pertaining to the job in one quick click of the mouse. Having massive excel files depicting the temporary schedule of tasks or Gantt chart (Death of Gantt Charts)can be awkward and once again, time consuming. 

Some believe that it takes a degree'd individual in project management to get involved in some of the solutions available. These high cost positions can add up to the overall costs associated with each project, unless you can get them to effectively manage multiple projects simultaneously. And here is the rub. How can I get the most out of my field personnel along with their maintaining a degree of communication with both our office and the sub & suppliers for each project? Not an easy task to say the least.

Technology has assisted in the office becoming not only portable but, intelligent as well. The double edged sword in tracking subcontractors and suppliers is that all transactions pertinent to the project are date/time stamped and stored. Basically a good PM package will highlight accountability for both the builder and the sub/supplier. A good working relationship between builder and subcontractor is imperative, the sub should be made aware of any schedule changes as they become apparent. Likewise, a sub should make the builder aware of any circumstances which might change their involvement on the job. Some project management packages allow for the sub or supplier to view the task schedule as it progresses. This would allow them to anticipate  exactly when they should drop off materials and when their crew should be on site.

A truly effective builder has a base of subs which they can rely on, project to project. A good working relationship takes time and repetition to function properly. Once that working relationship is established, everyone involved becomes more productive.

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