Need to get organized before you can start to grow

Tuesday, May 14, 2013

too much paperAs I was beginning my career in the building trades I noted a few issues which drove me both crazy and lost me money. The big one was not having a corrected schedule for when my crew was to be on the job. If there was an event which delayed our phase/task on the job I needed to know earlier than the day of, with highly paid skilled workers, wasting an hour was a big deal not to mention what losing a ½ day’s of pay to have my crew show up and unable to start work. The GC would say,   “we called” and I would have no way to confirm that they did, which put the burden on my company’s shoulders. This was a situation which I was willing to address once I became a GC in the city of Chicago. I wanted to keep my subs happy to do business with me and organizing my project scheduling was paramount.  The old saying which is still true today, “time is money” and nobody likes to waste this commodity when it comes to building. 

Depending on the scope of the project we were working on, it could take a few minutes to most of the morning to make all the necessary calls to inform all involved that there has been a change and how these impacted everyone’s schedule. But, I remained diligent in the task of notifying all concerned.  Now I think if only I had a tool such as the Simple Build Group’s project management system I could have saved time, money and a lot of headaches. It only makes sense that a tool (www.thesimplebuild.com) would be the answer to this troubling situation. Yep, a simple yet benefit laden package that allows me to be more productive and keep all of my subs and suppliers in the loop in a timely manner. When I say timely I’m talking about notifying all concerned on a given job within minutes, not hours or days.

How happy are you with your in house project scheduling system? Does it accomplish all that your office requires? Is it accurate as to who should be notified and does this in a timely manner? If you still have questions as to the efficiency of your system, then you are not ready to grow. With growth comes a plethora of issues to address and if not adequately prepared, you stand to lose more than you bargained for. Being on both sides of the fence allows me to appreciate the difficulties of keeping a close eye on the progression of my jobs while allowing everyone involved a chance to take a peek at the current schedule. 

Giving your clients, subs & suppliers access to the projects schedule is one of the best ways to avoid catastrophic situations. Today with technology offering up to the minute processing of information, nobody has an excuse for not staying on top of the project task time sequence. This is what I deem as a necessary step to move a builders office forward and not an expensive consultant. Take control of your office procedures and start eliminating the waste that can strangle the life right out of the business. If you are not automating to simplify and organize your office and field work, then you are moving to the rear of the pack, it's just that Simple.

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