Why a Paperless Office is more Efficient

Monday, May 20, 2013

describe the imageThis could pertain to most businesses of the day but especially the construction industry. Needing specs and other important documents NOW instead of sometime soon can be the difference between building on time and on budget or not. The cloud as it is called allows for all type of information to be made available instantaneously with the capability to forward this on to another’s email address or localized printer. Accurate data delivered when you need it is the key to a successful contracting business. Why most offices progress to a minimal paper office is two fold. One paper is volatile, is susceptible to fire, water damage, misfiling or just plain lost in the shuffle.

The Cloud, allows for smaller transportable devices to communicate with others whether they are in the office or out in the field. What type of functions can be accommodated for? In the field we can look at renderings, drawings, prints, schedules, the list goes on and on. From there our field agent can forward images or video from the job site and share them with other members of the team including the buyer if warranted. As long as you have a communication device you have access to whatever documents you might require on the job site.describe the image

I know it sounds very futuristic having all this information at your fingertips, all inside a few pound device. Our software The Simple Build offers all this, plus more, from requesting bids on change orders to getting your client to sign off on selections as well as change orders. All the time keeping a true history of all project transactions, date & time stamped. All this without one tree being sacrificed for the need of paper. 

Paperless also means no longer having subs visiting the office for prints or using office space for their takeoff. It also means never to have to wait on sending punch lists to subs or suppliers, this can all be done while on the job site, with photo's to highlight the items on the list, which need attention. Paperless also means having all subcontractor and suppliers insurance certs scanned in and readily available along with permits and other documents related to the project.

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